How to make the most of the 2020 SIBA/NAIBA Trade Show

Books Forward is so excited for the SIBA/NAIBA Trade Show starting Sept. 21 — check out our exhibitor booth here: https://newvoicesnewrooms.org/books-forward/! This year’s trade show is going to look a little different from previous years: for the first time ever, SIBA and NAIBA have partnered up to host a virtual, five-day event. We can’t wait to join our favorite indie booksellers, publishers, and authors online for this one-of-a-kind experience — and we also know that new opportunities can create questions for our authors. Here are answers to some of the most frequently asked questions about the trade show to help authors navigate this year’s especially unique event with ease!

What does the SIBA/NAIBA Trade Show look like?
Held Sept. 21-25, the trade show will consist of a series of Zoom events taking place across four different channels. It’s a joint event hosted between SIBA (the Southern Independent Booksellers Association) and NAIBA (the New Atlantic Booksellers Association), united under the name New Voices New Rooms. Booksellers will be eyeing new and upcoming book releases!

What does this year’s schedule look like?
You can find the trade show schedule here: https://newvoicesnewrooms.org/schedule/. It’s divided into four tracks: Education (panels, roundtables, and more for booksellers), Author Events, Publisher Events, and Networking. It’s interactive and searchable; you can add all events, or just individual events, to your personal calendar; you can subscribe to it; and you can easily share it on social media. You’ll also find all of the participating publishers tagged — just click on the publisher’s name to see all of the events that publisher is participating in.

This schedule is pretty extensive! How will I know what’s happening each day?
Not only is the schedule broken up by day, but the New Voices New Rooms blog will also have a rundown of each day’s events, and is a great hub for finding out info about the show: https://newvoicesnewrooms.org/nvnr-news/. Their newsletter will also recap daily sessions and events, as will the SIBA and NAIBA newsletters, respectively.

How many people can attend the online trade show?
There is no attendance cap; there are more than 500 booksellers and other industry attendees registered right now.

Can I still arrange to be featured in an author event?
The Author Events schedule is full, but there are still some advertising options available to reach attendees via the email newsletter or trade show website, which is sure to have high traffic during that week! Find more info here: https://newvoicesnewrooms.org/sponsors/.

Do I have to register?
Anyone who is participating in the trade show (including exhibitors) or who wants to attend must register; you can do so here: https://newvoicesnewrooms.org/registration/. Registering gets you onto the list of people allowed into the Zoom rooms/events.

If my publisher/editor/representative got me scheduled to participate in a trade show author event, do I still have to register?
Anyone who is attending or participating in the trade show must be registered for the event; this is how you get on to the list of Zoom room attendees. However, it’s possible that SIBA/NAIBA registered you on behalf of your publisher/editor/representative; it’s best to check with your participating organization to make sure.

I am, or my publisher/representative is, participating in the trade show. How will ARCs/galleys/review copies of my book be available?
If an author is featured at an event, New Voices New Rooms will send a Google form to all session participants at the end of the event to incentivize people to sign up for copies; publishers will then receive a list with all the book requests. Exhibitors can also feature galley request forms on their pages in the Virtual Exhibitor Hall!

What is the Virtual Exhibitor Hall?
While we may miss the crowded and bustling exhibitor halls of previous years, New Voices New Rooms has created a really excellent Virtual Hall for Exhibitors, which you can peruse here: https://newvoicesnewrooms.org/virtual-exhibit-hall/. When you hover your cursor over each logo, the digital placard flips over to reveal a sentence or two about that exhibitor. Click on the logo to “enter” the exhibitor’s virtual booth, where you can learn more about their offerings and services, and even enter an online raffle! There’s also a searchable directory of exhibitors in the dropdown menu between the sponsor logos and exhibitor logos.

How do I know which booksellers are in attendance?
New Voices New Rooms has created a pretty awesome searchable list of all registered booksellers who will be in attendance — check it out here! https://newvoicesnewrooms.org/booksellers/

Will I be tagged on social media?
New Voices New Rooms is creating graphics and videos that can be shared on social media by publishers and exhibitors; each piece of content will include a list of participating authors’ social media handles so they can be easily tagged online. This is perfect for promoting and sharing specific authors and events!

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